Conventional Procedures

  EVENT/TIME
------------------------------------------- 		  STUDENT   GRADUATE DIVISION
Change of Supervisor/ Appointment of Co-Supervisor (if any)

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  • Complete and submit Application for Change of Supervisor/ Appointment of Co-Supervisor







    • Declaration of Intention to Submit Thesis/ Portfolio
    4 months before actual submission
  • Complete and submit Form TAS-1 with 1-2 pages summary
    		•
  • Supervisor & Head of Graduate Division to approve proposed date for thesis/portfolio submission and proposed thesis/portfolio title
  • Graduate Division to forward signed Form TAS-1 to GSO, with nominations of Thesis Assessment Committee members on Forms TAD-1A for Master's Students and Forms TAD-1C for Doctoral Students

    Note: For completeness of the External Examiner's information, Graduate Divisions are reminded to provide External Examiner's Chinese Name on Form TAD-1A/1-C, if any.






















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    Appointment of Examiners
    After approval of nomination


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  • Head of Graduate Division to inform Internal Examiners (IE) of their appointment
    		•


    Change of Thesis/Portfolio Title
    After approval of thesis/portfolio title
  • Complete and submit Form TAS-2 to Graduate Division for approval
    		•
  • Supervisor & Head of Graduate Division to approve and forward signed Form TAS-2 to GSO
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    Change of Thesis
    Assessment Committee


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  • Complete Form TAD-2A / TAD/S1 and forward to GSO
    		•



    Deferment of Thesis/Portfolio Submission
    Defer the submission of thesis/portfolio beyond the originally proposed date
  • Complete and submit Form TAS-3 to Graduate Division for approval
    		•
  • Supervisor & Head of Graduate Division to approve the application and forward signed Form TAS-3 to GSO
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    Submission of Thesis/Portfolio
    According to the proposed date of thesis/portfolio submission
    Submit to VeriGuide
  • Upload first draft of thesis/portfolio to VeriGuide
  • Complete the 'Academic Honesty Declaration Statement', which will be sent to you via email after the submission


    • Submit to GSO
  • *1-2 copies as advised by GSO (for dispatch to EE)
  • An abstract of thesis/portfolio in both Chinese and English
  • A printout of thesis title page (sample)
  • A printout of separate page on composition of Thesis Assessment Committee (if applicable, please check with Graduate Division) (sample)
  • Completed Form TAS-4, Form TAS-5, Form TAS-6A and 'Academic Honesty Declaration Statement'
  • Receipt of Examination Fee
  • Receipt of Publication Fee (doctoral)

    • Note: There should be no blank pages in the thesis.


    Submit to Graduate Division
  • *3-4 copies (for dispatch to IE)

    (* Number of copies depends on the number of examiners)
  • Graduate Division to distribute thesis/portfolio and Form TAD-3 ("Thesis Assessment Report") to IE
    		•







































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    Oral Examination
    After submission of thesis/portfolio to Graduate Division and GSO
  • Attend oral examination
    		•
  • Upon receipt of the first draft of thesis from GSO, Graduate Division to arrange oral examination within 2 months
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    Assessment Reports
    Immediately after oral examination







  • Head of Graduate Division to collect IE's reports and complete Form TAD-5
    		•
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    Assessment Results
    Available upon completion of assessment process
  • Check progress on GS Platform
  • Act according to instruction of Graduate Division/GSO

    Grade I (Pass)
  • Submit an electronic copy of the final version of thesis/portfolio saved in a CD-Rom, containing softcopies of thesis abstract in both Chinese and English, title page and separate page (if applicable) (for doctoral students, two copies of the final version will be needed)
  • A printout of thesis abstract in both Chinese and English
  • A printout of thesis title page (sample)
  • A printout of separate page on composition of Thesis Assessment Committee (if applicable, please check with Graduate Division) (sample)
  • Completed Form TAS-6B
  • Completed Form TAS-7
  • Completed Agreement Form for microfilming of thesis/ portfolio (for doctoral student)
  • Completed Application for Keeping Thesis Confidential (TAS-9), if necessary
  • For PhD student whose thesis was written in Chinese, you are required to submit a separate set of documents in English version (sample), which includes a title page and a separate page on composition of Thesis Assessment Committee (if applicable. Please check with Graduate Division). The separate set of documents is needed for publication with ProQuest.

    • Note: There should be no blank pages in the thesis.


    Grade II (This submission NOT passed. Re-submission allowed and re-examination required)
  • Re-submit thesis/portfolio (repeat above procedures)
  • Pay re-submission fee and continuation fee (if applicable)

    Grade III (Failure - no re-submission allowed)
  • To discontinue studies

    Grade IV (Recommended for award of Research Master's degree) (For Research Doctoral programmes only)
  • Wait for decision of GCExCo and Senate
    		•  Head of Graduate Division to
  • Complete & return to GSO Forms TAD-5, TAD-6,TAD-7 with a copy of IE's reports
  • Copy the above Forms to Supervisor, with a copy of all Examiner's reports
  • Copy Form TAD-6 (with only Part A of the examiners' assessment reports) to student for follow up action
  • Provide justification to GSO for case of Grade IV
  • Supervisor to give advice to student, if applicable


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